Admin - Comstat | Ruthin, North Wales

Microsoft 365 folder colors

by Admin | Jan 29, 2025

365 OneDrive, Teams and Sharepoint folder colours

Use colours to help you find important or frequently used folders in OneDrive for Business, Teams, and Sharepoint.

This option can help you pick out folders rapidly in long lists. Also, you can colour-code files to distinguish between content.

Click on the headers below to find out how to use this option for OneDrive for Business and Teams/Sharepoint.

Change a folder's colour in OneDrive

Open OneDrive for Business
Right-click on the folder you want to modify
From the drop-down list, click on <Folder Color>
Choose from the available colours.

Changing a folder’s colour in OneDrive for Business will only be visible to you. This is because OneDrive is designed to store your own working files. So, even if you share a folder to another user, only you will see the modified colour.

To change a folder’s colour so that the modification is visible to shared users, your folder would need to be stored in Sharepoint or Teams.

Change a folder's colour in Teams and Sharepoint

Microsoft 365 Teams libraries are housed in Sharepoint. So, you can change a Teams folder colour by switching the library into Sharepoint layout. The steps below explain how to do this. Remember that you need to own a folder to be able to change its colour.

Using Sharepoint

In Sharepoint, navigate to the folder where you want to make changes. Then, follow the list below.

Using Teams

To change a folder’s colour in a Teams Library:

Open the <File> tab in your Group or Channel
Click <Open in Sharepoint> along the tab bar above the folder list. You might need to click down the three dots to find the option.
Right click on the folder you want to change or click the three dots in the folder’s row
From the drop-down list click on <Folder color> and choose your new colour.

Summary

Customizing folder colours is a great way to help you and others find content easily, especially in large folder lists. Remember, you can also “favourite” a folder to help find your content faster.

Changing a folder’s colour in OneDrive will only be visible to you.

Changing a folder’s colour in Sharepoint will be visible to users who you share it to.

Since Teams stores folders and files in Sharepoint, Teams administrators can change folder colours by opening a Teams’ file library using <View in Sharepoint>.

Lastly, Sharepoint’s broader capabilities means that advanced users can automate folder properties including folder colours.

Exchange connectors

by Admin | Apr 25, 2024

Microsoft Exchange Online can route outbound mail through an on-premises server or a hosted service (sometimes called “smart hosting”). This enables organizations to deliver email to business partners through private networks, use data loss prevention (DLP) appliances, and perform custom post-processing of outbound email. Exchange Online also supports Address Rewrite, in which outbound email is routed through an on-premises gateway that modifies the addresses. This feature enables organizations to hide sub-domains, make email from a multi-domain organization appear as a single domain, or make partner-relayed email appear as if it were sent from inside the organization. Administrators configure custom email routing within the Exchange admin center (EAC).

Change Office 365 credit/debit card information

by Admin | Mar 1, 2024

Office 365 help series – Updating credit/debit cards

Updating Office 365 credit/debit card details

This article explains how to edit or change the credit/debit card details used for paying for Office 365 subscriptions.

Office 365 subscriptions are paid direct to Microsoft on a monthly or annual basis by credit/debit card. Occasionally, card information needs to be updated, for instance when a card is nearing its expiry date. Sometimes new card information needs to be lodged with Microsoft if a card has been replaced.

Click open the sections below to find out how to manage your Office 365 payment arrangements with Microsoft.

1 - Log into Office 365

Information about your Office 365 account is kept in the “Billing” section your Office 365 admin center dashboard. In Billing, you can keep track of Office 365 licenses, payment history, and payment information which includes your active credit/debit card details.

Follow the steps below to find your way to the Office 365 Admin Center dashboard. If you use Outlook Web Access (OWA) to manage your email, and you already know how to login to services, you can go straight to the second image. If you do not know your password, you will need to contact us to help you reset your password.

Sign in to Office 365

Log into your dashboard my pointing your web browser to either:

https://portal.office.com
http://mail.office365.com

The landing page will look similar to the screenshot below. Enter your email address and password and click Sign In

Open the Office 365 Admin Center

Click open the pull down the tile menu at the top left of the page (see below) and click open Admin. If you have logged into Outlook Web Access (OWA) you will land on your email inbox, but the same tile menu is at the top left of your screen. If you have logged in using the portal.office.com, the page will look more like the example below. The example shows a fully featured Office 365 account. The tile menu will look different depending on the services you are subscribed to, however you will still have an Admin tile.

Click open the next section to learn how to navigate to your Billing section.

2 - Navigating Office 365 Admin Center

The Office 365 Admin Center manages all your services in one dashboard. Information about your account with Microsoft is handled under Billing.

Click on Billing, and then click on Subscriptions to manage your credit/debit card information. Go to the next section for guidance on changing your credit/debit card details.

3 - Update Credit/Debit Card Details

The Billing > Subscriptions page summarizes information at a glance about your account with Microsoft, including the licenses you are subscribed to, payment frequency, status, and forthcoming payments.

To modify your card details, click “Change payment details” and click “Edit” on the right hand sidebar which subsequently opens.

If you have a brand new card, click “add a card” to replace your old card.
If your new card uses the same account number, you may only need to change the expiry date. In this case, click “edit existing card” and make the changes.
Click “Save“.

This completes the process for updating an existing credit/debit card or setting up a new card.

Exchange Email – EOP antivirus/spam

by Admin | Sep 1, 2023

With effect from September 1st, ComStation.co.uk is providing support network administration for EOP security tools for email.

EOP (Exchange online Protection) is a Microsoft solution for managing virus, spam, phishing and other malicious formats. Critically, the service is managed at the data centre for incoming AND outgoing email. Managing incoming email in this way reduces the risk of contaminated email reaching users’ machines.

Microsoft estimates that over two thirds of email transiting the Internet is junk, spam, or malicious. In the field, ComStat devotes significant time to repairing customer equipment compromised by users inadvertently opening suspect email.

EOP includes control panels for customising filtering, IP blocks, domain name blocks, and more. EOP also integrates with ComStation.co.uk tools for data leakage protection, enabling organisations to manage senstive information in outgoing email which might include regulated personal data, credit card numbers, other company information, etc. Invoking data policies in thi way helps organisations to educate employees. Systems can be configured to allow users to override system recommendations while logging user decisions, and also unilateral suppression of sensitive information (e.g. credit card numbers, passwords, etc.)

EOP does not manage over PC security, however is a game changing solution for end users because it minimizes risk of costly damage to buiness networks and machines. Also, because the security process is managed at the data centre, ComStat is able to deliver “clean” email not only to user workstations, but also to the user’s connected devices like mobile phones, laptops and tablets.

EOP was orginally developed to support Microsoft Exchange, and is more than anything else specialised software that deals with email. In this respect, EOP’s email protection services are often more comprehensively tooled than conventional Anti Virus applications, and is used widely by the world’s largest businesses.

EOP is included in ComStat’s subscription email services for business users. EOP can be provided as a standalone solution (£2.00/mo per user account, £20.00 annual) for services provided by third party data centres.

Exchange Online Protection – EOP

by Admin | Jun 21, 2023

Microsoft Exchange Online Protection (EOP) is a cloud-based email filtering service that helps protect Exchange users against spam and malware. EOP includes tools to safeguard organizations from messaging-policy violations. EOP runs within Microsoft data centres as a bundled provision for licensed Office 365 and Exchange users reducing problematic customer bandwidth risks, protecting email before delivery to all user devices, and simplifying the management of on-premise messaging environments and alleviating inherent costs that come with maintaining conventional on-premises hardware and software.

Microsoft Exchange EOP Features:

Eliminates threats before they reach your business firewall with multi-layered, real-time anti-spam and multi-engine anti-malware protection.
No extra hardware or software installation – EOP is a bundled service and runs from data centre, managing email before it is delivered to user devices.
Protects your company’s IP reputation by using separate outbound delivery pools for high-risk email.
Provides 5 financially backed SLAs, including protection from 100% of known viruses and 99% of spam.
Active content, connection, and flexible policy-based filtering enables compliance with corporate policies and public sector/IT departmental governance.
Leverages a globally load-balanced network of data centres helps to ensure a 99.999% network uptime.
Managed and administered from the Exchange Administration Centre with a single web-based interface.
Near real-time reporting and message trace capabilities provide insight into email environments by retrieving the status of any message that Exchange Online Protection processes.
Available to non-Exchange users.

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